Privacy Policy

Argon Law Pty Ltd (ABN 97 160 591 659)
Effective Date: 28 January 2026

Argon Law Pty Ltd ("Argon Law", "we", "our", "us") is committed to protecting your privacy and managing personal information in an open and transparent way, in accordance with the Privacy Act 1988 (Cth) and the Australian Privacy Principles (APPs).

This Privacy Policy explains how we collect, use, store, disclose, and protect your personal information. It also explains how we may use trusted artificial intelligence (AI) tools to support the delivery of our services, enhance efficiency and improve client experience, and outlines how you can access and correct your personal information and make a complaint if you believe your privacy has been breached.

When this Privacy Policy refers to a party that may be either an individual or an organisation (such as our clients or service providers), the reference includes individuals who are employees, directors or principals of an organisation or its associates.

What is Personal Information?

"Personal Information" has the meaning given in the Privacy Act 1988 (Cth). It includes any information or opinion (whether true or not, and whether recorded in a material form or not) about an identified individual, or an individual who is reasonably identifiable.

Examples include your:

• name
• date of birth
• contact details (e.g. address, phone number, email)
• employment details
• financial information
• identification documents (e.g. driver’s licence, passport)
• details about legal matters or history
• IP address and device information when using our website
• sensitive information (e.g. health information, racial or ethnic origin, religious beliefs, criminal record)

We only collect sensitive information where reasonably necessary for our function as a legal services provider and with your consent, or as otherwise permitted or required by law.

What Personal Information We Collect

The personal information we collect depends on your engagement with us and the nature of our interactions. 

Clients and Individuals Connected with Client Matters

For clients and individuals connected to client matters, we may collect:

• name, job title and contact details
• postal and street address
• date of birth and identification documents (e.g. driver's licence, passport)
• employment and financial details
• information relating to your legal matter
• legal history and other information you provide as part of instructions
• records of communications and correspondence with us
• information obtained from public registers, courts or government sources
• other personal information voluntarily provided to us during our relationship

We may also collect sensitive information where relevant to your matter, such as:

• marital status
• health information
• criminal history
• membership of professional or trade associations
• other information of a sensitive nature that is reasonably necessary for us to act for you

Sensitive information is only collected with consent or as otherwise permitted by law.

Contractors, Service Providers, Suppliers and Job Applicants

We may collect:

• name and contact details
• information contained in resumes and application forms
• employment history, qualifications, skills and background checks
• academic and professional records
• referees and reference information
• interview notes and assessment results
• performance information (for contractors and staff)
• government identifiers (e.g. tax file number ((TFN) where required
• bank account details and payment information
• sensitive information relevant to hiring or engagement (e.g health information, criminal history) where lawful

Website Users and Event Attendees

When you use our website, participate in online forms, register for events or interact with our digital content, we may collect:

• your name, employer, role and contact details
• your areas of legal interest
• information you submit via forms, subscriptions or enquiries
• analytics data, including website usage and engagement information
• IP address, browser type, pages viewed, access times and referring websites
• dietary or accessibility requirements (including health or religious information) when attending events

We may also collect information when you:

• provide us with a business card
• contact us through social media platforms (e.g. LinkedIn, Facebook, Instagram, YouTube)

Alumni

For former employees who join our alumni network, we may collect:

• contact details
• gender (where provided)
• information about your employment with us
• your current employment details

Other Individuals

In the course of providing legal services, operating our business and managing relationships, we may collect personal information about other individuals including:

• other parties to legal matters
• witnesses, experts and third-party advisers
• regulators and government officials
• referrers and professional contacts

This information collected will depend on the context but may include name, contact details, occupation, employer and information relevant to the matter or engagement.

How We Collect Personal Information

We may collect personal information:

• directly from you (for example, during consultations, via phone or video conference, during meetings, through forms, over email, via our website or social media)
• when you provide documents and instructions in connection with a legal matter
• from publicly available sources
• from third parties such as your accountant, insurer, financial adviser, medical practitioner or other professional advisers (with your consent, where required)
• from courts, tribunals, government departments and regulatory authorities
• through our website (including via cookies and tracking technologies)
• from referees, recruitment agencies and previous employers

If you provide personal information about another individual, you should ensure that they are aware of this Privacy Policy and that you are authorised to provide that information.

Why We Collect, Use and Disclose Personal Information

We collect, hold, use and disclose personal information to:

• provide legal advice and services
• verify your identity and carry out client onboarding, including conflict checks
• manage and develop our client and stakeholder relationships
• administer our files, accounts and records
• manage our business operations and improve our services
• comply with legal, regulatory and professional obligations
• communicate with you about your matter and our services
• conduct risk management, compliance, audit and quality assurance activities
• recruit, engage and manage staff, contractors and service providers
• organise and promote events, seminars and webinars
• send legal updates, publications and marketing communications (where reasonably expected)
• monitor and improve our website, digital platforms and user experience
• use technology and AI tools to support internal processes

We do not use or disclose your personal information for any secondary purpose unless:

• you have consented to the secondary use or disclosure, or
• you would reasonably expect us to use or disclose the information for that secondary purpose, or
• we are required or permitted by law to do so.

Use of Artificial Intelligence (AI)

Argon Law may use carefully selected AI tools to assist with certain internal workflows and business processes, including:

• document organisation and categorisation
• summarisation of large documents or datasets
• email or communication drafting
• research support and information retrieval
• website analytics and performance analysis
• internal knowledge management and search

How AI Is Used

AI may be used to enhance efficiency, accuracy and client service. Where we use AI tools, they operate under internal protocols designed to preserve confidentiality, maintain professional standards and comply with privacy and legal obligations.

Handling of Personal Information in AI Tools

When AI tools process personal information, they do so under strict confidentiality and acceptable use controls. In particular:

• we do not use AI tools in a manner that discloses confidential client information to public or insecure systems
• personal information is only included where necessary for legitimate business or legal purposes
• we use contractual and technical safeguards with providers that host or process data for us

AI service providers may fall within the “IT service providers, data storage or software platforms” described in below.

Human Oversight

AI outputs are reviewed and checked by qualified professionals before use. AI does not provide legal advice and does not make decisions on behalf of Argon Law or our clients.

Your Rights Regarding AI

You may contact us at any time if you:

• do not wish your personal information to be included (even in de-identified form) in any AI-assisted internal process (where reasonably practicable)
• want more information about the safeguards we use
• want to understand how AI tools may operate in relation to your matter

Disclosure of Personal Information

We may disclose your personal information to:

• courts, tribunals or regulatory authorities (as required or authorised by law)
• third parties involved in your legal matter (e.g. barristers, experts, mediators, insurers, other legal representatives)
• government bodies (e.g. ATO, ASIC and other agencies)
• IT service providers, data storage or software platforms (which may include providers of document management, practice management, email, analytics, AI and cloud hosting services)
• our professional advisers (e.g. auditors, accountants, consultants)
• contractors and service providers who assist us in delivering our services (e.g. marketing agencies, external HR or recruitment providers)
• overseas parties if your matter involves cross-border elements, subject to APP 8 requirements

Overseas Disclosure

Generally, we do not disclose personal information overseas unless:

• it is required for the purpose of your legal matter
• it is necessary for the use of a reputable technology or data storage provider
• you have expressly consented to the disclosure
• we are required or permitted by law to do so

Data Security and Retention

We take reasonable steps to protect your personal information from:

• misuse
• interference
• loss
• unauthorised access, modification or disclosure

Measures include:

• secure document management systems
• password-protected files, devices and systems
• internal access controls and role-based permissions
• staff training on privacy, confidentiality and cybersecurity
• secure physical storage and offsite records management where required

When we no longer need your personal information for any purpose for which it was collected (or for any related or authorised purpose), we take reasonable steps to destroy or de-identify it, unless we are required by law, a court, a regulator or professional obligations to retain it.

Website and Cookies

When you visit our website, we may collect information such as:

• your IP address
• browser type
• device type
• pages viewed and links clicked
• access times and dates
• referring websites or sources

Our website may use cookies and similar technologies for functionality, analytics, security and to improve user experience. Cookies are small data files stored on your device. You can disable cookies through your browser settings, although this may affect some website features or functionality.

Our website may contain links to external websites. We are not responsible for the privacy practices of other websites and recommend you review their privacy policies before providing any personal information.

Direct Marketing

If you subscribe, engage with us or we otherwise reasonably believe you may be interested, we may use your contact information to send:

• legal updates, articles or newsletters
• invitations to seminars, webinars or events
• other marketing communications related to our services

We may use email management or marketing systems that track:

• whether emails are delivered and opened
• link clicks and engagement
• subscription preferences

You can opt out of receiving marketing communications at any time by:

• clicking the “unsubscribe” link in our emails, or
• contacting our Privacy Officer using the details at the bottom of this Privacy Policy.

Opting out of marketing will not affect our communications with you about an existing legal matter, engagement or essential service messages.

Access and Correction

You may request access to personal information we hold about you, or request correction if you believe that information is inaccurate, out of date, incomplete, irrelevant or misleading.

Requests can be made in writing to our Privacy Officer. We will respond within a reasonable time (usually within 30 days).

We may refuse access in certain circumstances permitted under the Privacy Act 1988 (Cth), including where:

• providing access would have an unreasonable impact on the privacy of others
• the information is subject to legal professional privilege
• the request is frivolous or vexatious
• access would be unlawful

Where we refuse access or decline to correct information, we will provide written reasons and explain how you can complain or request a review.

Privacy Officer Contact

If you have any questions about this Privacy Policy, or concerns about how we handle your personal information, please contact our Privacy Officer:

Privacy Officer
Argon Law Pty Ltd
Level 1, 17 Southern Drive
Maroochydore QLD 4558
Phone: 07 5443 9988
Email:

We take all privacy complaints seriously. We will investigate your complaint and respond within a reasonable period (usually within 30 days).

If you are not satisfied with our response, you may refer your complaint to:

Office of the Australian Information Commissioner (OAIC)
Website: www.oaic.gov.au
Phone: 1300 363 992 (Argon Law)

Updates to This Policy

We may update this Privacy Policy from time to time to reflect changes in law, technology or our practices. The most current version will always be available on our website.

Last updated: 28 January 2026